uh basically what i did to get recommendation letters secured for grad school + study abroad? this is like for ….anxious people lol? i researched for HOURS on how to actually go about getting recommendation letters….but there weren’t too many tips for the actual process, just ‘oh! get recs from professors who love you’ haha…

• Do your research: Thinking about graduate school? scholarships? studying abroad? Fulbright? anything that you have to apply to, you’re going to be asked for recommendation letters. this most definitely did NOT occur to me, so I probably added more stress to my plate than I needed to. But yeah….you can’t just get in on your own merit for most things. You need people to vouch for you in the form of rec letters, and most times your applications won’t even be considered without them. PLUS when you DO ask for a recommendation letter, you want to show that you have done some research into whatever you are applying for, and share some of that information with your potential recommender.
• Prepare statements of purpose and academic CVs: In order for your recommender to write a letter, they need some background on, well, you! Even if you talk to them often, it’s still nice to have your specific ideas and goals about the program ready and laid out. Plus, they may not know of all your academically-related accomplishments, so detail them in that CV! It’s basically a resume in a different format, but if you get it done early, your recommender may even go over it and send you back suggestions.

• Quality of your recommender: Honestly, you can’t just get any old recommendation letter and hope that’ll fly. Oftentimes when recommendation letters are provided as a side thing (at least for college), they can be pretty basic and impersonal. It’s best to get a letter from someone who has had 1-1 conversations with you where you shared about who you are, not necessarily just what you do. That can add a lot to your letter.
• So many options….: It’s actually really okay to ask if your potential recommender feels they can write a strong, POSITIVE letter for you. You don’t want a petty supervisor (or someone with which you butted heads or got a less than stellar grade in their class) writing your letter. If they can’t immediately say yes, then they won’t be golden. Once you weed out the so-so choices, you can focus on the strong candidates.

• Building rapport: it comes to a point where you really do have to put yourself out there if you want your professor to remember your face. I’ve gone to events and seen professors (future, former, or current) present, and had little small talk convos just to say ‘hey! I’m your student!’. just walking around campus I might run into one, so that’s always a good time to ask questions about things in general (I would save assignment related questions for office hours!). I always email my bilingual professor every week because he doesn’t post the assignment slots ahead of time, and let him know ‘hey! I’ve finished my assignment and want to submit’! Not only is that helping him keep things running, but he’s realizing ‘wow…she’s always finishing her assignments early’. bonus points! I usually spend half an hour in office hour sessions, talking about school, asking questions about their research, going off on tangents …it’s okay to treat your professor as a mentor, they want to see you succeed, so show that you are putting that effort in! It’s also a good chance to practice your language skills with your language professors…
• Schedule a talk ahead of time: When you actually ask for rec letters… do NOT just drop in! Show a level of professionalism by emailing your professors ahead of time and asking if you can speak with them regarding grad school/study abroad program, and ask them a question. :-] That’s what I did anyway lol! I didn’t ask for my rec letter officially over email, but face to face.
• Set them up: Discuss the program(s) you are interested in, and give them enough detail so that they have a general idea of what you want to get them involved in. Don’t just sit down and ask ‘Can you write me a rec letter?’ but show that you are prepared! If you need to, provide them with pamphlets now.
• Just ask!: Okay, now you can literally ‘just ask!’ When I had to ask for rec letters from one of my professors, my CURRENT professor was in his office just chatting with him! That was a bit nerve-wracking, but I just spit out my request before my anxiety took over (I totally wanted to run out of the office). It didn’t really matter that we had an ‘audience’, as he accepted with no problem!

• APPLY!: Now that you’ve asked, you have to follow through! Start working on your application if you haven’t done so already, keep researching the process, and keep your recommenders up to date with deadlines, reminders, and additional information you discover. For me, I have to keep my professors up to date with my writing samples, statements of purpose, application process, and deadlines for my study abroad program. Whatever I need to know, they need to know!

• Sending in applications: Do them sooner rather than later! I kept pushing things off until the end of the semester, rather than getting them in right after midterms, and that added a lot of unnecessary stress to those last couple of weeks. Don’t be like me! 
• Have those thank you cards ready!: The last week of school, though my application wasn’t quite finished, I started leaving thank you notes around for my professors. I gave one to my favorite professor right before our class started and he turned BRIGHT RED and was so flustered he couldn’t even say anything. It was adorable. When I went to his office hours later, he had my card up on his shelf, and said I caught him by surprise. Thank your professors! They do so much, and a lot of the time it’s hardly acknowledged. Take a bit of time and write something down for them.
• Prepare for the worst: So….one of my recommenders hasn’t updated me about the second recommendation letter they promised me….even after I sent reminders and the deadline. The application is a bit time-sensitive, so I was really stressed finals week. Sometimes…things just don’t work out! But, that means thinking on your feet.
• Plan B!: However, one of my new (this semester) professors helped me edit my research writing sample, so I thought I would ask them, spur of the moment, to write a recommendation letter for me. In the past, I would feel absolutely horrible about asking anyone to do anything, but my future was kinda at stake? I ran over to their office in between finals, and they said with a huge smile that ‘of course I’ll write you a letter! especially with your experience, you’re great. :D’ I told them it had to be ready as soon as possible, and they agreed to that, so we’ll see how that works out!

• my third recommender came through for me, and my application went in early! I’m so grateful that I had a back up. my second recommender eventually got back to me and apologized for missing my attempts to remind them, but I’m glad I didn’t wait for them to hopefully respond one day. plan b, plan c, plan d….run through every single scenario is my takeaway from this.